Cloud technology is rapidly changing the way companies do business today. Regardless of the size of the business, an easy-to-use staff scheduling and timekeeping system can save the HR department hours of manual administrative work and increased staff productivity as well.

There is no denying that paper-based systems can get the job done. However, they are far from ideal. It is a painstakingly slow processes and prone to human errors. If your company is still using pen and paper to keep track of employees’ working attendance, here are five reasons why manual timekeeping will ultimately cost your business in the long run.

Time Theft

Manual attendance tracking systems can be exploited by employees in several ways. Employees could help each other punch their timecard without that particular employee being physically around. This would result in companies “over-compensating” employees’ payroll without any real work being done.

Inaccurate or Insufficient Time Records

The arcade pen-and-paper way of tracking employees’ working hours can result in a lack of accuracy in employees hours data. This makes it difficult for line managers or the HR department to plan resource allocation, resulting in a loss of productivity.

Unnecessary Admin Costs

Using paper timesheets to keep track of employees’ working hours would mean that the HR department has to spend hours sifting through these timesheets to spot discrepancies and inaccuracies before manually entering the data into the system. This would mean reducing the number of hours in which these HR professionals can spend working on company initiatives that can enhance employee productivity.

Increased Overtime Costs

Line managers that use paper timesheets will have a hard time sifting out employees who have exceed their authorized overtime hours. The larger the organisation, the more unplanned overtime costs the company might end up incurring.

High Turnover Rates

A manual and poor timekeeping process can contribute to employee frustration, resulting in these unhappy employees leaving the company. Given the costs involved and time to find and recruit replacements, it is best to simply invest in an automated timekeeping system. This will ultimately help to save costs in the long run.

Automated timekeeping systems allow employers to better manage employees working hours, vacation holidays or other leaves without having to go through the hassle of manually recording it down. Moreover, employees do not have to go through a manager or the HR department and can simply have their working hours automatically logged into the timekeeping system. With a proper and more streamline timekeeping process in place, employees are set to feel more empowered, leading to increased productivity.

-Gpayroll