The Federal Audit Clearinghouse (FAC) is on the brink of a significant transformation in its submission process, scheduled for implementation on October 1st, 2023. This pivotal shift involves not only a change in oversight, transitioning from the U.S. Census Bureau (Census) to the General Services Administration (GSA) but also introduces substantial modifications to how Single Audits are submitted for the fiscal year (FY) 2023.

In preparation for this impending transition, the importance of staying well-informed and prepared cannot be overstated. This article serves as a go-to guide, ensuring a smooth and successful submission process for FY 2023 Single Audits. Delving into the crucial details, our goal is to provide valuable insights and practical guidance, empowering auditors and entities to confidently navigate this transformative evolution.

Key changes and Submission Guidelines

New Submission Platform:

●     Beginning with Fiscal Year 2023, it is mandatory to use the updated submission system available at
https://www.fac.gov/.

●     The legacy Census FAC system remained open for submissions for Fiscal Year 2022 until October 1, 2023, providing a transition period for users to adapt to the new platform. The new system aims to enhance efficiency and provide a more streamlined submission process.

Login Requirements:

●     As of the latest update, all participants in the single audit submission process, encompassing both auditees and auditors, are required to possess a Login.gov account.

●     The creation of this secure account can be completed entirely online at https://login.gov/, ensuring a
standardized and secure login process for all users involved in the submission workflow. 

Unique Entity ID (UEI):

●     Before embarking on the data collection process, organizations are urged to confirm the possession of a Unique Entity ID (UEI).

●     This identification can be obtained through https://sam.gov/, ensuring that your organization has a unique identifier, expediting the submission process and minimizing the potential for
errors. 

Accessing the New System:

●     To initiate the submission process under the new guidelines, visit the updated GSA FAC website at
https://www.fac.gov/.

●     The website provides comprehensive instructions for submission, offering users a detailed guide to
navigate the new system effectively. This resource aims to assist users in adapting swiftly to the updated submission process.

Historical Records:

●     For those requiring access to historical FAC records from Fiscal Years 2016 to 2022, a dedicated repository exists within the Census’ Image Management System.

●     Access these historical records at https://facdissem.census.gov/, allowing users to explore and
retrieve valuable data from past fiscal years. This archival system ensures continuity in record-keeping and facilitates a seamless transition between fiscal periods.

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Successful Guide for a Smooth Transition

1. Stay in the Loop

Keep your finger on the pulse by regularly checking the official Federal Audit Clearinghouse website. Dive into updates, peruse handy guidance documents, and tap into resources tailored to make the FY 2023 submission process a breeze. Look out for webinars or training sessions—your secret weapons for decoding the changes.

2. Revise Internal Protocols

Audit firms and entities are advised to refine their internal processes and procedures, ensuring alignment with the revised FAC requirements. This includes diligently training staff on the nuances of new reporting formats, submission protocols, and any adjustments to documentation expectations.

3. Keep the Conversation Flowing

Communication is key! Auditors, keep the dialogue open with your audited entities. Let them in on the upcoming changes and fill them in on any extra info or documentation needed for the FY 2023 Single Audit submission. A heads-up goes a long way.

4. Dry Run, Anyone?

Before the big show, give it a trial run. Conduct test submissions to dance through the updated portal’s steps. This proactive approach ensures a thorough familiarity with the updated portal and allows for the identification and resolution of any potential issues well before the critical submission window.

5. Collaborate with FAC Support

In instances where queries or challenges arise during the transitional phase, proactively engage with the Federal Audit Clearinghouse support team. Timely and effective communication can play a pivotal role in resolving uncertainties and optimizing the submission process for a seamless transition.

HWAA can help you!

Are you prepared for the shift in the Federal Audit Clearinghouse (FAC) from the U.S. Census Bureau to the General Services Administration (GSA)?  If your answer is uncertain, rest assured, HWA Alliance of CPA Firms, Inc. (HWAA) is ahead of the curve. We stand as your strategic ally, ensuring a smooth transition for your organization. With a profound understanding of auditing intricacies and financial compliance, HWAA is primed to navigate you through each nuance of the FAC’s move to the GSA and all the changes it entails. Partner with HWAA experts and navigate this transition with confidence. Your success is our priority! Allow us to become your trusted ally in this transition.

Contact us today!